The Exhibitor Services Manual (ESM) is available in sections for easy downloading.

Below you will find all the forms and information you need for your exhibit booth set up. If you can’t find what you’re looking for, contact our customer service representative, Deneen Pratt at or 703-706-8248.

Plan your move-in
Download the move-in schedule.
Download the move-in bulletin with additional important information.

Download the General Information PDF, where you’ll find:

  • Exhibit Location
  • Show Hours
  • Exhibit Installation Hours
  • Exhibit Dismantling Hours
  • Booth Equipment & Carpet
  • Guest Services Center
  • Safety Inspection
  • Security
  • Official Contractors

Exhibitor Budget Projection Sheet
Safety Inspection Checklist

Download the Registration, Hotel, and Travel PDF, where you’ll find:

  • Exhibitor Registration
  • Exhibitor Pre-Registration
  • Conference Registration Cancellation Policy
  • Attendee Lead Follow-Up System
  • Hotel Information
  • Notice Regarding Unauthorized Housing Providers
  • Hospitality Suites
  • Convention Center Parking Lot Addresses
  • Convention Center Loading Dock

Download the Promote Your Presence PDF, where you’ll find:

Download the Rules & Regulations PDF, where you’ll find:

  • Age Restrictions
  • Exhibitor Liability Insurance
  • Gear Expo 2017 Exhibit Display Regulations
  • Dimensions
  • Safety Inspection Information
  • Exhibit Display Regulations
    • Linear Booth/Standard Booth
    • Peninsula Booth
    • Split Island Booth
    • Island Booth
    • Extended Header Booth
  • Hanging Signs
  • Installation Exclusions
  • Unfinished Areas
  • Storage of Crates, Cartons & Extra Materials
  • Electrical
  • Fire Safety Regulations
  • Balloons
  • Smoking
  • Facility Equipment
  • Peel-Off Labels, Stickers, Tape
  • Good Neighbor Policy
  • Product Demonstrations
  • Literature Disbursement & Surveys
  • Lighting & Sound Regulations
  • Selling (Cash & Carry Policy)
  • Photography Regulations
  • Food & Beverage
  • Gratuities
  • Music Licensing
  • Americans with Disabilities Act (ADA)
  • Equipment Removal Passes
  • Special Work Permits
  • Use of Exhibitor Appointed Contractors (EAC’s)
  • How to Obtain Authorization to Use an EAS
  • Rules & Regulations Governing EACs

Download the International Shipping PDF, where you’ll find:

  • Agility Fairs & Events Logistics, LLC International Shipping Instructions